– Some Obama political appointees using secret email accounts; White House defends practice (Washington Post/AP, June 4, 2013):
WASHINGTON — Some of President Barack Obama’s political appointees are using secret government email accounts to conduct official business, The Associated Press found, a practice that complicates agencies’ legal responsibilities to find and turn over emails under public records requests and congressional inquiries.White House spokesman Jay Carney on Tuesday acknowledged the practice and said it made eminent sense for Cabinet secretaries and other high-profile officials to have what he called alternative email accounts that wouldn’t fill with unwanted messages. Carney said all their email accounts, public and otherwise, were subject to congressional oversight and requests by citizens under the U.S. Freedom of Information Act.
“There’s nothing secret,” Carney said.
The AP reviewed hundreds of pages of government emails released under the federal open records law and couldn’t independently find instances when material from any of the secret accounts it identified was turned over. Congressional oversight committees told the AP they were unfamiliar with the few nonpublic government addresses that AP identified so far, including one for Secretary Kathleen Sebelius of the Health and Human Services Department.
The White House said the practice was also used by previous administrations, but its scale across the government remains a mystery: Most federal agencies have failed to turn over lists of political appointees’ email addresses, which the AP sought under the Freedom of Information Act more than three months ago. The Labor Department initially asked the AP to pay more than $1 million for its email addresses.
The AP asked for such addresses following last year’s disclosures that former chiefs at the Environmental Protection Agency had used separate email accounts at work. The practice is separate from officials who use personal, nongovernment email accounts for work, which generally is discouraged due to laws requiring that most federal records be preserved.
Having separate accounts could put an agency in a difficult spot when it is compelled to search for and release emails as part of congressional or internal investigations, civil lawsuits and public records requests. That’s because employees assigned to compile such responses would necessarily need to know about the accounts to search them. Secret accounts also drive perceptions that government officials try to hide actions or decisions.
“What happens when that person doesn’t work there anymore? He leaves and someone makes a request (to review emails) in two years,” said Kel McClanahan, executive director of National Security Counselors, an open government group. “Who’s going to know to search the other accounts? You would hope that agencies doing this would keep a list of aliases in a desk drawer, but you know that isn’t happening.”
Agencies where the AP so far has identified secret addresses, including the Labor Department and HHS, said maintaining nonpublic email accounts allows senior officials to keep separate their internal messages with agency employees from emails they exchange with the public. They also said public and nonpublic accounts would always be searched in response to official requests and the records would be provided as necessary.